Administering AP Exams Outside Your School
New! Schools following local health guidelines can use the option of off-site testing to distribute students among multiple locations, allowing for more distance between test takers.
New! Given that social distancing requirements might limit how many students are able to test in a single location, in 2021 you may administer an exam subject in multiple locations if necessary to comply with social distancing. For example, this year you may administer AP Biology Exams to half of test takers in one location and AP Biology Exams to the other half of test takers in another off-site location. Per the existing AP Program policy, an entire exam must be administered in a single location; you can’t administer Section I in one location and Section II in another off-site location.
Review considerations about administering digital exams in off-site locations in the “Administering Digital AP Exams In School” section of the AP Digital Testing Guide.
Community facilities may be used for off-site testing if the rooms are appropriate in size and configuration and all security procedures can be followed. Some schools test in community centers, church halls, hotels, public libraries, or local colleges and universities. Exams in AP Chinese, French, German, Italian, Japanese, and Spanish Language and Culture, Spanish Literature and Culture, and Music Theory, as well as exams for students testing with approved accommodations, have special requirements that need to be considered when selecting testing sites and testing rooms.
Review the “Selecting Testing Locations” section in the AP Coordinator’s Manual, Part 2 for specific information about ensuring testing room compliance.
If schools are testing students off-site:
- Coordinators should visit off-site testing locations to confirm that all desks and tables have been set up in compliance with the seating requirements.
- Coordinators should order enough CDs for all testing.
- Take steps to ensure the testing experience for students is not disrupted or negatively impacted by their environment. If this is not possible for a given location, consider a different one.
- The exams must be transported to the off-site location on the day the exam is to be administered. They must be returned to locked storage at the school, not the off-site location, that same day.
- Students’ AP ID label sheets must also be transported to the off-site location on the day of the exam.
- Coordinators or proctors may not take the exams home or store them in their cars.
- Coordinators must not store the exams in off-site locations overnight.
- Each testing location must have the required number of proctors based on the number of students testing.
- Exams must be administered on the scheduled date and time. Exams cannot begin earlier than the scheduled time.
- After the exam administration, make sure all exam materials are accounted for before leaving the off-site testing location, including students’ AP ID label sheets.
- For locations that are not owned by your school district, make sure there is somebody available to address any problems that arise on exam day. Also ensure that you are able to disable bells, alarms, and intercoms for the duration of the exam.
- Plan for any necessary changes to attendance-taking procedures for off-site testing and ensure your school administration is appropriately informed of all students’ whereabouts on exam day.
- Make a plan early and clearly communicate it to staff, students, and parents to limit exam day confusion.
Work with your SSD coordinator to plan for students testing with approved accommodations.